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Confidentiality Policy for FWBW - For Women By Women




  1. Introduction

    FWBW - For Women By Women is committed to protecting the privacy of our members and website visitors. This confidentiality policy outlines the measures we have taken to ensure that any personal data collected and processed complies with the General Data Protection Regulation (GDPR).

  2. Hosting of the Website

    Our website is hosted by Cargo.site, a third-party service provider. We have ensured that they are GDPR compliant and have provided us with necessary assurances that they are processing personal data in accordance with the GDPR.

  3. Collection and Use of Personal Data

    We collect personal data, such as names and email addresses, through our website registered under the domain fwbw.org, primarily via Google Forms for event registration, and the Mailchimp newsletter subscription page linked on our homepage. We only process this data for the exclusive purpose of communicating with our members, sending event reminders, and newsletters regarding our community's latest updates, including but not limited to upcoming events, podcast updates, panel list information, and sponsorship announcements. All official communication will be sent from the email address bonjour@fwbw.org.

    By registering for an event you will automatically be subscribed to our newsletter and are providing us with your explicit and informed consent to use your personal data for the specific purposes listed above. We will not utilize your personal data for any other purposes, and we will not disclose it to any third parties without your explicit consent.

  4. Hosting Online Events on Zoom:

    We utilize Google Calendar for organizing and sending event invitations and reminders to our registered members. All correspondences will be dispatched through the email address bonjour@fwbw.org.

    For our online events, we rely on Zoom, a video conferencing platform provided by Zoom Video Communications, Inc. It's important to note that Zoom is a third-party service and is not under our ownership or control. We employ Zoom to provide our users with a smooth and engaging virtual experience.

    By participating in our online events hosted on Zoom, you acknowledge and agree that Zoom may collect and process your personal information, such as your name, email address, and IP address. To obtain more information regarding how Zoom handles personal data in compliance with GDPR, please refer to their privacy policy.

    In our Zoom sessions, it is important to be aware that the sessions are recorded exclusively for the FWBW podcast, which is available on popular platforms such as Spotify, Apple Podcasts, and Google Podcasts. These recordings strictly consist of audio content from the panelist conversation. By participating in the Zoom session, you acknowledge and give your consent for the session to be recorded. If you do not wish to be recorded, please refrain from joining the Zoom session or inform the host beforehand. We handle the recorded content in accordance with our privacy policy and all applicable laws and regulations.

  5. Legal Basis for Processing Personal Data

    We process personal data based on your consent, which you provide at the time of registering for an event or subscribing to our newsletter. You have the right to withdraw your consent at any time by clicking the unsubscribe link at the bottom of the newsletter or by contacting us directly at bonjour@fwbw.org.We will respond to your request within one month.

  6. Security

    We take appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, and destruction. We regularly review and update our security measures to ensure that personal data is stored securely. We take appropriate measures to ensure that the personal data collected through these platforms is secured and processed in accordance with GDPR. If you have any questions or concerns about the use of Zoom, Google Forms and Google Calendar for our events, or please do not hesitate to contact us at bonjour@fwbw.org.

  7. Rights of Data Subjects

    Under the GDPR, data subjects have the right to access, rectify, erase, or restrict their personal data. They also have the right to object to the processing of their personal data or to lodge a complaint with the supervisory authority.

  8. Contact Information

    If you have any questions or concerns about our GDPR compliance policy or wish to exercise any of your rights under the GDPR, please contact us at bonjour@fwbw.org. We will respond to your request within one month.

  9. Updates to this Policy

    We reserve the right to update this GDPR compliance policy from time to time in response to changing legal, technical, or business developments. We will post the updated policy on our website and notify you of any material changes.